✍️ Executive Summary Generator Defined
As you can infer from the title alone, an executive summary generator is an online tool that creates, well, executive summaries. Though it shortens texts, cutting out redundant information, you shouldn't consider the instrument appropriate for any task. Let's see the central definition to see when this tool is useful.
What Is an Executive Summary?
An executive summary is an overview of a business proposal, investment program, marketing strategy, or other financial project. It outlines the main points addressed in the source.
It is a brief yet comprehensive summary of your paper. Apart from central arguments, this overview should include background information for those who may not have time to read the entire original document. Besides, an executive summary should address potential solutions to the problem highlighted in the text.
📍 Unlike an abstract (a brief overview), an executive summary is a shortened model of the document. The former typically prefaces academic and research-oriented papers to entice the audience to continue reading.
When Does One Need an Executive Summary?
A business person, analyst, or mere student might need an executive summary when presenting a new business plan or another project to a group of investors and stakeholders.
- An executive summary is an important section of the plan, primarily if it’s being used to seek investment.
- Its objective is to offer a basic overview of the company or project.
- It also emphasizes areas of particular interest to potential investors.
As we’ve mentioned, an executive summary should not be an introduction to the proposition as a whole. Instead, it offers a condensed summary of its most relevant ideas and facts. The ultimate purpose of an executive summary is to entice readers to read the rest of the business plan.
☕ Creating an Executive Summary: Tool vs. Person
Any person working in business or studying it should be prepared to deal with executive summaries. Knowing how to write one is a necessary skill. However, with our online generator, you don't have to worry about learning it yourself.
Yet, how does it work? Let's see how an executive summary tool completes such an assignment compared to a person.
How Does an Executive Summary Writer Work Online?
Our online executive summary generator relies on the extractive method of text modification. Here is what it does:
1. Creates an intermediate representation of the input text to discover valuable material. TF metrics are typically computed for each sentence in the provided matrix.
2. Grades the items based on the depiction. As a result, it provides a number to each sentence indicating its likelihood of being picked in the summary.
3. Generates a summary using the top most crucial sentences of the source. Latent semantic analysis (LSA) has been utilized in research to identify semantically significant phrases.
To create an extractive summary, our tool applies artificial intelligence technologies to improve these features:
|📍 Language||It excludes any slang or terminology that your audience may not understand. In essence, it adjusts your language. For example, writing a summary for medical staff will vastly differ from writing one for business associates.|
|📍 Content||The tool examines the key points in the order in which they occur in the document. Thus, it doesn’t introduce any info not included in the original. However, it keeps all your typos and mistakes – so proofread and edit your text before using the generator.|
|📍 Length||An executive summary must be concise, generally not more than a couple of pages in length. It cannot be exhaustive. If your reader has any concerns, they may look up the answers in the proposal or business plan. As a general guideline, our tool makes your executive summary 5-10% of the original length.|
|📍 Format||Our generator recreates the framework of the source. So, structure your text according to the requirements. This tool won’t interfere with your logical order, structure, or format.|
Upon using our online executive summary generator, it’s a good idea to review the result. Check if there's anything you've overlooked when writing the original text. You may also need to edit the summary you get. Proofread it; incorporate bullet points or headings to make it easy to skim and digest.
How Can You Write an Executive Summary Yourself?
When it comes to the manual writing of an executive summary, there are some rules a person should follow to develop a successful one.
Keep It Short
Some people make the mistake of including too much information in their executive summaries. It results in a document that is long and challenging to read. Thankfully, there are a few simple tips that can help you avoid this pitfall:
📌 First, avoid redundancies. There is no need to use excessive words and wordy expressions.
📌 Second, focus on the critical points. Covering too many details will only serve to clutter your summary.
📌 Lastly, edit ruthlessly. Once you have identified the essential information, cut out any superfluous details.
Following these simple tips ensures that your executive summary is short, sweet, and to the point.
Include an Introduction
An introduction is often included as part of an executive summary, as it can help to provide context and background information. When writing one, be sure to follow these steps:
|Define the purpose of the paper.||Why was it created?|
|Summarize the key findings or recommendations.||What are the most important takeaways?|
|Introduce the reader to any concepts or terminology they may not know.||What will they need to learn to understand the rest of the document?|
With an introduction, your readers will have all the data they need to effectively understand the purpose and content of both the executive summary and the original text.
List the Main Points
- Use a level heading for each significant subject you will discuss. These should occur in the same order as they appear in the original report.
- For each important point, write a concise paragraph.
- Discuss the benefits of the proposed course of action when offering suggestions.
While there is no standard format for a shortened business plan, there are guidelines to help make the process smoother. Here is what you should mention in an executive summary:
- Business description. Explain what the company does and what products and services it provides. Who is the intended audience? What issue is addressed by the company's offerings?
- Product or service description. A few paragraphs should go into greater depth about the company's goods and/or services. How do they meet a need? What is their competitive edge? Why does the demand for them increase?
- History. Following a brief introduction to the firm, it's time for a quick history lesson. Say when the firm was founded and where it is located. Who founded it? What are their backgrounds and duties? Where does the company stand now?
- Achievements. This part is intended to showcase highlights. Talk about the company's revenue growth rate, customer growth rate, and other vital milestones that point to the company's expanding success.
- Future plans. In what direction does the company head? What are the development plans? What can the company look like in three to five years? Elaborate on all these issues in the final paragraph or two.
- Financial overview. This component is essential if the strategy is used to secure funding. Firstly, it should include top-line estimates. Secondly, here you explain how much money is required and how it will be spent.
Don't copy anything from the original text. Since you've decided to compose an executive summary yourself, write what you want to say in your own words. If you don't see how to reword some parts from the source, you can use our rephraser tool to change them a bit.
Work on Your Style
To write a successful executive summary, you should ensure it’s well-articulated. Its style should be professional for the sake of your message reaching your audience.
Here are some stylistic features you should keep in mind when writing your executive summary:
|📌||No discipline-specific language to reach more people.|
|📌||First-person viewpoint to make the text more personal.|
|📌||Concise and straightforward sentences not to bore your readers.|
|📌||Brief sections with bullet points and headings to facilitate the reading process.|
|📌||Nearly no passive voice to make your writing more engaging.|
|📌||Seldom use of other sources in the text not to distract the audience.|
Unlike academic writing, usually designed to be objective and dispassionate, professional writing is supposed to be persuasive and engaging. So, don’t be afraid to support your ideas with expressive, convincing, yet appropriate language.
Proofreading and editing are the last steps in writing any essay, research paper, case study, etc. It’s no exception for executive summaries. Errors can make your piece look unprofessional and detract from the overall quality.
- By proofreading your text, you will catch grammar, spelling, and punctuation mistakes.
- Editing will enhance the clarity and logic of your writing.
📍 Ultimately, proofreading and editing are essential for ensuring that your executive summary is of the highest possible quality.
The executive summary generator is a valuable free online tool for anyone who wants to create high-quality business plan overviews quickly and easily. We encourage you to try it and see how it can benefit your projects. Also, share it with your friends who may need its help.
- Writing an Executive Summary: UAGC Writing Center, the University of Arizona
- Text Summarization Techniques – A Brief Survey: Mehdi Allahyari et al., Cornell University
- Executive Summaries: University Writing Center (UWC), Texas A&M University
- How to Write an Executive Summary: Skye Schooley, Business News Daily